We hereby inform you of the new Ordinance on the conversion of accounting documents stored in their original written form into electronic records (Official Gazette 70/2026, attached) in force as of 1st July 2026. We also provide a brief reminder regarding current legal obligations and retention periods for accounting documentation in accordance with the Accounting Act, the Fiscalization Act, and the General Tax Act.

  1. Summary of the new Ordinance (Conversion to electronic form)

The new Ordinance regulates the procedure for converting paper documentation into electronic records, thereby meeting the requirements for legal storage in digital format:

  • Authenticity, integrity, and readability: The information system used must ensure the unequivocal identification of the issuer, protection against alteration, and document readability throughout the entire retention period.
  • Traceability and control: During digitization, the system must automatically record and store data regarding who performed the conversion, when, and using which software, as well as who verified its accuracy.
  • Legal validity of the original: Properly converted and digitized documentation holds the same legal validity vis-à-vis third parties (including the Tax Administration and supervisory bodies) as the original paper document.

Business note: Digitizing documentation enables the optimization of archive space and faster data accessibility, provided that adequate technical and internal conversion rules are applied.

  1. Mandatory retention periods for accounting records

We would like to remind you of the obligation to properly store e-invoices and other accounting and tax documentation.

The standard retention periods are:

  1. payslips – 6 years
  2. analytical records of salaries subject to mandatory contributions – permanently
  3. issued and received e-invoices in their original form – 6 yearsfrom the end of the year in which the e-invoices were issued, (provided that the e-invoice fiscalization procedure was carried out for them)
  4. accounting documents and business records – 11 years

We remind you of the obligation to properly archive e-invoices: if an invoice is issued or received as an e-invoice in a structured electronic format, it must be preserved in its original format—meaning that a PDF is not a substitute for the original XML when XML is the invoice’s original format!

We recommend that you review your documentation and internal archive procedures.

Author, Admin